Information for Exhibitors

Pack In 
Wednesday 17 September 2025 10.00am-5.00pm

Pack Out  
Friday 19 September 2025 from 1.30pm
​On Arrival
On arrival to the Cordis Hotel, please make your way to the registration desk located in the Pre-Function Foyer to collect your name badge.  It would be appreciated if you could wear your name badge at all times during the conference as this identifies you as eligible for entry to sessions and social functions.
Deliveries to Hilton Hotel
Onsite Storage
Lift Dimensions
Collections
Supplier Pick Up / Drop Off
Electrical Equipment
Registrations
Your organisation will have been allocated a certain number of complimentary registrations depending on your level of sponsorship. Additional exhibitors may be registered at a cost of NZ$650 inclusive of GST per person.
Emergency Phone Numbers
  • Hotel operator 09 379 5132
  • Hotel Engineering Department 09 00 2877
  • Hotel Security Department 09 300 2862
  • Banquets Operations Office 09 300 2858
  • Any Emergency 111
Car Parking
Unless other arrangements have been made with the Hotel, all off/on loading of tools and materials are to be made at the loading dock. Vehicle engines are to be turned off during the off/on loading process. Once the off/on loading has been completed, the Contractor will park their vehicles in area provided by the hotel. Should all available parking be taken, the Contractor will make his/her own parking arrangements Parking in the bus lane, visitor spaces, roadways or other restricted areas is strictly prohibited, unless prior arrangement was made.

Contractor vehicles are not to be driven on lawns, sidewalks or landscaped areas without prior permission from the Hotel, and then only for purposes related to performance of contract work.

Improperly parked vehicles owned by the contractor or their employee(s) will be towed without notice at Contractor's expense.
Rooms
The conference sessions will be held in the Great Rooms 1&2 and the exhibition & catering will be held in Great Room 4.

Trestle Tables
The trestle tables for your table top display measures - Width  mm Length metres.
WiFi
Wireless Internet is available for the duration of the conference.